Project Execution

From 2013 to 2015, IBA Group created and implemented the enterprise information management system based on SAP ECC 6.0. The system was created based on the following SAP software:

• ERP Central Component (SAP ECC 6.0)
• BI — Business Intelligence
• PI — Process Integration
• ВО — BusinessObjects
• MDM — Master Data Management
• SM — Solution Manager
• SAP HANA (ERP, BI).

In 2014, the system was launched in compliance with the project calendar schedule. According to the requirements specification, the following business processes of our customer were automated:

• Accounting and tax records
• Management accounting
• Financial accounting
• Logistics (procurement, sales and distribution, warehouse operations)
• Equipment maintenance and repair
• Capital construction accounting
• Organizational management and personnel administration.

In 2015, IBA Group automated payroll as well as production and economic planning of the company.

User support was organized based on SAP Solution Manager (Incident Management).

The IBA Group team included more than 100 SAP consultants and developers.

While implementing the project, IBA Group used up–to–date methodologies of SAP product implementation, namely ASAP (Accelerated SAP) and AGILE (Agile Software Development). In addition, IBA Group used advanced technologies of project procedures management and subsystem functionality testing.

IBA Group provided support services through Service Desk, carried out the central system administration using SAP Solution Manager, and created operating user manuals and training courses. IBA Group also held an interactive training of end users via RWD uPerform for SAP.

Project Results

In August 2015, the information management system was successfully accepted for commercial operation. The company received the system that allows for obtaining trustworthy, complete, and timely information about the activity of all departments of the company.

The unified information environment enables our customer to increase the efficiency of real–time analysis and enterprise activity planning, to optimize the turnover of stock and monetary assets, to reduce operating costs for maintenance and repair, as well as for administrative and management personnel, and to enhance investment attractiveness.

PROJECT EXECUTION

As a starting point of the Master Data Management solution, IBA Group developed Master Data Management Methodology and Data Cleansing Criteria. The Methodology covers master data on business partners and material management, as well as related data collections, including descriptions of data models, business processes and organizational changes. As a part of the project, IBA Group created a customer-specific Classifier of material master data.

IBA Group implemented the Master Data Management solution to support the Master Data Management Methodology. The solution is based on SAP MDM, SAP BPM, Netweaver Portal, WebdynProJava and SAP PI.

Within the scope of the project, the legacy business processes and applications of our customer were replaced by new business processes based on the relevant SAP functional modules.

PROJECT RESULT

1. Reduction of Material Master Records from 250,000 to 80,000
2. Decrease of the stock levels by 30%

Project Results

To modify the client’s master data management, IBA Group implemented new functions using SAP MDG. The end users were assigned the responsibility to provide full and high quality information about business partners to master data experts, resulting in higher consistency of relevant information in the SAP ECC system.

As the implementation of SAP MDG did not affect other processes in the SAP ECC system, the customer was able to avoid the risks of system failure or shutdown.

An integrated testing of the entire process with all key users in attendance was conducted. IBA Group trained the customer staff of 18 company’s branches in a video conference, involving the maximum number of end users.

Plans are underway to migrate all master data of our customer to SAP MDG.

Project Overview

Total duration of the project on version upgrade and data migration was 15 business days. This short term of the project implementation was possible as IBA Group used a standard functionality and there was no need to perform any development in OpenText Content Server 10.5.

IBA Group installed new instances of OpenText xECM for SAP Solutions 16 for the development, testing, and production systems, and migrated settings and data from a legacy system.

IBA Group developed a number of programs and procedures for data downloading and uploading using the ABAP / 4 tools (SAP ECC 6.0) and SQL scripts (Oracle and HANA).

Project Results

IBA Group successfully installed new development, testing, and productive systems based on OpenText Extended ECM for SAP Solutions 16. The new systems were integrated with the corresponding SAP systems.

In addition, IBA Group migrated all user data from the legacy version (10.5) of the production system. The data volume amounted to 27 GB and included about 16,700 documents with categories and their attributes.

Plans for Development

1. Upgrade to new interfaces
2. Employee training to learn new features of the system.

Overview

IBA Group launched the equipment maintenance and repair EDM system in commercial operation in 17 branches and the administrative office simultaneously and in accordance with the terms stipulated in the project plan.

Using the ASAP and AGILE methodologies, IBA Group implemented the following functions of the system:

1. Management of PM documents in work areas
2. Search for PM documents
3. Scan of PM documents
4. Management of an electronic archive of PM documents
5. Information and data analysis.

Project Results

IBA Group launched the equipment maintenance and repair EDM system in commercial operation in 17 branches and the administrative office simultaneously and in accordance with the terms stipulated in the project plan. Today, 200 users work with the system and it is planned to grow the network up to 800 users.

Based on SAP and OpenText, the project provided for a fivefold reduction of the information search time and a simplification of its relevance monitoring procedure. The equipment maintenance documentation is updated in a timely manner, which results in a 4% increase of the reliability and safety of technical facilities for gas transportation and storage.

IBA Group organized user support based on SAP Solution Manager (Incident Management).

In 2016, the SAP project that IBA Group implemented in cooperation with this client won the bronze of the annual contest SAP Quality Awards in the Fast Delivery Category among CIS companies.

Plans for Development

1. Further digitization of customer workflow processes
2. Upgrade to OpenText Extended ECM for SAP Solutions 16.