Project Overview

Total duration of the project on version upgrade and data migration was 15 business days. This short term of the project implementation was possible as IBA Group used a standard functionality and there was no need to perform any development in OpenText Content Server 10.5.

IBA Group installed new instances of OpenText xECM for SAP Solutions 16 for the development, testing, and production systems, and migrated settings and data from a legacy system.

IBA Group developed a number of programs and procedures for data downloading and uploading using the ABAP / 4 tools (SAP ECC 6.0) and SQL scripts (Oracle and HANA).

Project Results

IBA Group successfully installed new development, testing, and productive systems based on OpenText Extended ECM for SAP Solutions 16. The new systems were integrated with the corresponding SAP systems.

In addition, IBA Group migrated all user data from the legacy version (10.5) of the production system. The data volume amounted to 27 GB and included about 16,700 documents with categories and their attributes.

Plans for Development

1. Upgrade to new interfaces
2. Employee training to learn new features of the system.

Overview

IBA Group launched the equipment maintenance and repair EDM system in commercial operation in 17 branches and the administrative office simultaneously and in accordance with the terms stipulated in the project plan.

Using the ASAP and AGILE methodologies, IBA Group implemented the following functions of the system:

1. Management of PM documents in work areas
2. Search for PM documents
3. Scan of PM documents
4. Management of an electronic archive of PM documents
5. Information and data analysis.

Project Results

IBA Group launched the equipment maintenance and repair EDM system in commercial operation in 17 branches and the administrative office simultaneously and in accordance with the terms stipulated in the project plan. Today, 200 users work with the system and it is planned to grow the network up to 800 users.

Based on SAP and OpenText, the project provided for a fivefold reduction of the information search time and a simplification of its relevance monitoring procedure. The equipment maintenance documentation is updated in a timely manner, which results in a 4% increase of the reliability and safety of technical facilities for gas transportation and storage.

IBA Group organized user support based on SAP Solution Manager (Incident Management).

In 2016, the SAP project that IBA Group implemented in cooperation with this client won the bronze of the annual contest SAP Quality Awards in the Fast Delivery Category among CIS companies.

Plans for Development

1. Further digitization of customer workflow processes
2. Upgrade to OpenText Extended ECM for SAP Solutions 16.